Hosting a fundraising gala can be a daunting task, so it’s good to have some helpful planning ideas along the way. After all, the goal is to raise plenty of money and create lasting memories — so consider the time spent planning as an investment in both the current event and the future. There are plenty of helpful planning hints and ideas to choose from for hosting a successful fundraising gala – here are five important tings to keep in mind.
Choose a fun theme
Time to get creative with your gala. A costume ball gives guests a chance to bring out their own creativity and dress in costumes. Hosts can choose a particular costume theme for everyone to follow, like favorite musicians or actors, or leave it up to guests.
The time of year might help with the theme choice, if a gala falls around a major holiday, for instance. Maybe a reality-show theme would work – “Dancing with the Stars,” for example? Whatever the theme, tie everything together to make it fit. Entertainment, decorations and food should all match. Going with the favorite musicians? Find a local band or DJ to play some tunes. Get some old record or music note decorations. You get the idea.
Combine your fundraising gala with golf. Hazeltine National Golf Club is a perfect venue to host a wonderful gala, raise money and give guests a glimpse of one of the country’s top courses. Ask about our Links & Drinks package, or include raffles and a mini-golf fundraiser to get even more out of the event.
Hold a silent auction
Local businesses could donate items, which hosts can advertise in the invitations to generate interest. Have a variety of items to could tie into the gala’s theme, like autographed CDs, movie posters, sporting goods or theater tickets.
Create a website
Have a website specifically designated for your fundraising gala. This is a site where hosts can provide information about the event such as the theme, date, location, entertainment, directions/parking info and prizes. You can even add previews of silent auction items.
Let everyone know about the mission and purpose of the organization and cause the money will go toward so guests can learn more about what they will be supporting. In this digital world, it’s also a good idea to give people the option to register for the gala online and also make online donations to the cause. Don’t forget about social media – it’s a great avenue to promote everything about the gala.
Don’t forget the details: Planning and budgets
It’s important to remember the main reason for the gala: To raise money. But in order to reach your financial goals, a lot of work needs to go into the planning. Get a committee together and assign tasks. Come up with a detailed budget, and hiring an event planner might be a good idea as well. Make sure to market your gala with the local media to get as much exposure as possible.
Hazeltine National Golf Club is a private golf club located in Chaska, Minn., about 30 minutes southwest of downtown Minneapolis. The club opened in 1962 with a mission to build and maintain a golf course suitable for the conduct of national championships. Hazeltine is one of only two courses in the United States to have hosted the U.S. Open, PGA Championship, U.S. Senior Open, U.S. Women’s Open, U.S. Amateur, and Ryder Cup. Hazeltine’s meeting and event space, golf shop and specified services in the learning center are open to the public. More information about becoming a member at Hazeltine is available at www.hazeltinenational.com.