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Written by Hazeltine National on Oct 7, 2015 10:16:36 AM

The holiday season will arrive sooner than you think. Between all the hustle and bustle of the season, there’s the holiday party to plan, too. Make it the highlight of the season for guests with a fun theme, great food and maybe some entertainment. It all starts with one thing though--the perfect holiday party venue. If the site isn’t right, you’ll be running uphill through the rest of your planning process.

There are plenty of places to pick for the perfect holiday party, so how do you decide? Here are some important factors to consider:

Look at the numbers

Try to get a good estimate of the number of guests attending the party. That will go a long way in ruling out certain venues right away, because of the size of the establishment. Make sure you consider not only those you’re sending invitations to, but the total number of guests as well, when you consider the plus-one factor.

A bigger location isn’t always better. Think of Goldilocks and the Three Bears: The venue shouldn’t be too big or too small. Guests shouldn’t feel cramped and unable to mingle around the room freely. At the same time, holding the party in a venue that’s too big could make the party seem lifeless and empty.

Hazeltine National Golf Club, for example, has a ballroom that seats over 400 guests and can be divided into smaller rooms suitable for 100-200 guests, as well as private dining rooms for more intimate settings.

Make it easy on everybody

Having a location that’s easy for guests to find is a good idea, too. Consider whether the venue is close to hotels, since some guest might want to stay the night to avoid worrying about the drive home after a fun celebration.

The company office is a good central location for everyone on a daily basis, so maybe use that as a starting point when making your choice. Some people may not want to travel a great deal out of their way for the holiday party. On the other hand, others might want to “get out of the neighborhood,” to help establish the difference between work and fun. Know your audience.

Either way, it’s a good idea to visit the venue before you book anything to make sure it’s the right fit.

Other factors that will make the venue successful

Pinning down the details might not seem like something to worry about until after the venue is chosen, but don’t overlook them. Some venues might offer other services to help with your party, like catering, room setup, or help with décor.

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Along those lines, start thinking about your décor theme early, probably before you go out and select your venue. Having an idea of what you’d like to have for decorations or even the other logistical things like where tables, technical equipment or a game area might be placed could really help narrow down the venue options.

Early bird gets the worm

Timing is everything. Don’t wait too long to book a venue, or you may be out of luck in trying to find what you really want. Remember that you’re not the only group out there that wants to unwind for a little holiday party fun.

Learn about Weddings at Hazeltine

Hazeltine National Golf Club is a private golf club located in Chaska, Minn., about 30 minutes southwest of downtown Minneapolis. The club opened in 1962 with a mission to build and maintain a golf course suitable for the conduct of national championships. Hazeltine is one of only two courses in the United States to have hosted the U.S. Open, PGA Championship, U.S. Senior Open, U.S. Women’s Open, U.S. Amateur, and Ryder Cup. Hazeltine’s meeting and event space, golf shop and specified services in the learning center are open to the public. More information about becoming a member at Hazeltine is available at www.hazeltinenational.com.

Topics: Events