A successful private golf outing or tournament depends on executing a good plan. Planning early, with the right team, and working toward clear goals, help the effort. Here are some some of our top tips to avoid common tournament pitfalls.
Offer online registration
Almost 100% of players and sponsors alike now expect to be able to register and pay for a fundraising event online. Much of our society now understands online registration to be a standard, not an exception. Going against this expectation could lead to a dramatic and unnecessary drop in players and sponsors alike.
Start planning early
The earlier you start, the more organized you’ll feel as your tournament date approaches. We typically recommend that you contact us up to 9-12 months in advance, but we can work with almost any timeline.
Plan regular meetings
Well planned meetings within your organization will be vital to ensuring the success of your event. Efficient communication between internal committees and golf club representatives is necessary in making sure your event goes off without a hitch.
Train your volunteers
Believe it or not, your volunteers can make or break your event. Make sure to train them well to guarantee their success on the day of your event. Volunteers should know the agenda, understand the course contests, fundraising opportunities and be able to give direction on almost every aspect of your event.
Watch the money
Make sure you’re tracking every expense, donation, and registration fee. On the day of the event, having an accountant be in charge of mulligan purchases, raffle tickets, or merchandise sales. Every dollar should be accounted for. Don’t lose track of your bottom line.
Treat sponsors like gold
A little recognition can go a long way. Sponsors will appreciate all of the publicity, compliments, and perks of being a sponsor of your event. Follow up with them after your event, too. Sponsors can be the source of some very valuable feedback
If you’re ready to start planning your big golf event, download our Complete Guide to Organizing a Private Golf Outing below or give us a call – we're happy to help!
Hazeltine National Golf Club is a private golf club located in Chaska, Minn., about 30 minutes southwest of downtown Minneapolis. The club opened in 1962 with a mission to build and maintain a golf course suitable for the conduct of national championships. Hazeltine is one of only two courses in the United States to have hosted the U.S. Open, PGA Championship, U.S. Senior Open, U.S. Women’s Open, U.S. Amateur, and Ryder Cup. Hazeltine’s meeting and event space, golf shop and specified services in the learning center are open to the public. More information about becoming a member at Hazeltine is available at www.hazeltinenational.com.